When applying for funding for a Community Engagement event through your student organization, it’s important to craft a proposal that clearly outlines the need, goals, and expected impact of the event.
Here’s a breakdown of the key requirements to include in your funding application:
Event Overview
Provide a brief overview of the event, including its purpose, date, location, and expected duration.
Target Audience
Describe the underserved community or population that will be the primary beneficiaries of the event. Provide demographic information and explain why this community is in need of support.
Event Objectives
Clearly state the objectives and goals of the event. What do you hope to achieve? How will the event benefit the underserved community?
Program Agenda
Outline the agenda or program for the event, including any keynote speakers, workshops, activities, or services that will be provided.
Budget Breakdown
Provide a detailed budget that outlines all anticipated expenses associated with the event. Include categories such as venue rental, equipment, supplies, transportation, refreshments, and any other relevant costs.
Funding Request
Specify the amount of funding you are requesting and how it will be used to support the event. Justify the requested amount based on the budget breakdown and the expected impact of the event.
Impact Evaluation
Describe how you will measure the impact and effectiveness of the event. Identify key performance indicators (KPIs) or evaluation metrics that will be used to assess the event’s outcomes and success. Please note that if this event is approved, an impact evaluation is required, and due 14 days post event.
Contact Information
Provide contact information for the President of the organization or contact person responsible for the event in case the SWC has any follow-up questions.
Funding Available for Spring 2025
Apply below!
SWC Proposal Form
Additional Information
It is essential to understand that approval for funding is not always guaranteed. To streamline the process and ensure sufficient time for consideration, we require all funding requests to be submitted at least one month before the proposed event date.
This timeline allows for thorough review and assessment of each funding proposal, ensuring that all aspects of the event are carefully evaluated, from its alignment with organizational objectives to its potential impact on the community. By submitting requests in advance, student organizations demonstrate their commitment to planning and executing events with diligence and foresight.
Additionally, it’s important to note that available funds may be limited, and approval is contingent upon the availability of resources. Therefore, while every effort will be made to support worthy initiatives, there may be instances where funding cannot be granted due to budget constraints or competing priorities. Once funding is approved, monies will be allocated and expensed for approved events until the fund is depleted.
By adhering to these guidelines and timelines, student organizations can enhance their chances of securing funding for their events. We encourage all organizations to plan ahead, collaborate effectively, and submit well-prepared funding requests to maximize their chances of success. Together, we can continue to foster a vibrant and inclusive campus environment through impactful student-led initiatives.